Public Money · Contracts
Who gets the contracts
The big contracts Bay County and its cities approved since October 2022: who won them, how they were awarded, which ones grew, and who the county actually paid the most.
Agendas Oct 2022 to Oct 2026
Data updated Oct 21, 2026
Data updated Oct 21, 2026
The simple version
How a government picks a contractor
- Big purchases must be bid. Above a dollar limit ($150,000 for the county, $100,000 for Panama City), the government advertises the job and usually takes the lowest qualified bid.
- Engineers and architects are chosen on qualifications (an RFQ), then the price is negotiated. Many jobs go to firms already under a "continuing services" contract as task orders.
- Shortcuts exist, with rules. A government can "piggyback" on another government's bid, use a sole source when only one vendor can do it, or buy in an emergency and get approval afterward.
- Contracts can grow. A change order adds cost or time after signing, and big ones need board approval.
Contracts tracked339$649.0M in awards
Competitively bid63%of award dollars
Change orders51$11.4M added to contracts
Emergency purchases12Approved after the fact
Biggest contract winners
Total awards in this list, all governmentsAward amounts as proposed on agendas. Payments to other governments and to insurance pools that governments own (such as FDOT for road work, or the Florida League of Cities and PGIT for insurance) are left out of this ranking. Each company is counted once, however agendas spell its name. Tap a company to see everything on it.
Look up a company
Every record on this site for one company: contracts, payments, change orders, campaign gifts and votesPick a company, or tap a name in the list above or in the contracts table below.
Who actually got paid the most
From Bay County's check registers and Lynn Haven's warrant listsBay County, FY2024 · 7 of 12 months
The Bay County Clerk of Court's monthly check register, attached to County Commission agendas. Missing months: 2023-10, 2023-11, 2023-12, 2024-02, 2024-03. Source
Bay County, FY2025 · 11 of 12 months
The Bay County Clerk of Court's monthly check register, attached to County Commission agendas. Missing months: 2025-02. Source
Bay County, FY2026 · 10 of 12 months
The Bay County Clerk of Court's monthly check register, attached to County Commission agendas. Missing months: 2026-08, 2026-09. Source
Lynn Haven, FY2023
Lynn Haven's warrant lists in its agenda packets, which show only checks of about $10,000 or more and cut payee names short; smaller checks and electronic payments aren't included. No purpose is given for individual checks. Source
Lynn Haven, FY2024
Lynn Haven's warrant lists in its agenda packets, which show only checks of about $10,000 or more and cut payee names short; smaller checks and electronic payments aren't included. No purpose is given for individual checks. Source
Lynn Haven, FY2025
Lynn Haven's warrant lists in its agenda packets, which show only checks of about $10,000 or more and cut payee names short; smaller checks and electronic payments aren't included. No purpose is given for individual checks. Source
Cash paid in the period covered, not contract value. Payroll, benefits, transfers to other offices and pass-through payments are left out. Other cities don't publish check registers online; they can be requested.
How contracts were awarded
By award dollarsBased on how each agenda item describes the award. "Not stated" means the agenda didn't say.
Every contract in this list
Loading contracts…| Government | Vendor | For | Amount | How awarded | Date |
|---|---|---|---|---|---|
| Loading contracts… | |||||
How much contracts grew
Each contract's change orders added up, against its original amountOf the 22 contracts whose original amount is known, 12 grew by more than 10%. The thin line on a bar marks 10%: in Bay County and Panama City, change orders that add up past it (or past a dollar limit) need the board's approval. These all went to the board, so passing the line means the board was asked to approve the extra cost, not that a rule was broken. Tap a row for each change order, its reason and source.
Gulf Coast Utility Contractors Bay County · Emergency jail water line for fire flow (installation)+102% over 10%+$87K on $85K
1 change order in this list. Bay County's rule: change orders that add up to more than 10% of the original, or more than $150,000, need approval at the level that approved the contract.
- 2026-05-05: $87K · Minor scope and field construction adjustments Source
CDR Maguire Bay County · Task Order 32 (Agreement 19-04), Mexico Beach renourishment consulting+92% over 10%+$281K on $306K
1 change order in this list. Bay County's rule: change orders that add up to more than 10% of the original, or more than $150,000, need approval at the level that approved the contract.
- 2025-03-04: $281K · Amend task order to not exceed $587,459 (TDC recommendation) Source
STAline Waterworks, Inc. Bay County · Emergency jail water line for fire flow (materials)+77% over 10%+$53K on $69K
1 change order in this list. Bay County's rule: change orders that add up to more than 10% of the original, or more than $150,000, need approval at the level that approved the contract.
- 2026-05-05: $53K · Minor scope and field construction adjustments Source
Southern Construction Services Panama City · CDBG-DR Hometown Revitalization Group Gb (PC25-047)+43% over 10%+$197K on $461K
1 change order in this list; approval confirmed in the minutes. Panama City's rule: change orders that add up to more than 10% of the contract price or $100,000, whichever is less, need City Commission approval.
- 2025-12-16: $197K · Not detailed in agenda title Source
Anderson Columbia Co. Bay County · County Line Road paving+38%+ over 10%+$757K on $2.0M
1 change order in this list; an earlier change order's amount wasn't found, so the contract grew at least this much. Bay County's rule: change orders that add up to more than 10% of the original, or more than $150,000, need approval at the level that approved the contract.
- 2026-09-15: $757K · Change order adding 180 calendar days (reason not detailed in recommendation) Source
Gulf Coast Utility Contractors Panama City · CDBG-DR Area O-11 (PC24-037)+26% over 10%+$1.5M on $5.7M
3 change orders in this list; approval confirmed in the minutes. Panama City's rule: change orders that add up to more than 10% of the contract price or $100,000, whichever is less, need City Commission approval.
Mainline Construction Panama City · SRF Area H (PC26-012)+21% over 10%+$196K on $940K
1 change order in this list. Panama City's rule: change orders that add up to more than 10% of the contract price or $100,000, whichever is less, need City Commission approval.
- 2026-10-13: $196K · Remove and replace project sidewalk Source
ECSC (Emerald Coast Site Construction) Bay County · Minge Branch Drive project+18% over 10%+$364K on $2.0M
1 change order in this list. Bay County's rule: change orders that add up to more than 10% of the original, or more than $150,000, need approval at the level that approved the contract.
- 2025-06-17: $364K · Increased construction cost due to additional subsoil excavation Source
BGN Contractors (Gage Golden Construction) Bay County · Courthouse 1st & 2nd floor renovation (ITB 23-25)+16% over 10%+$324K on $2.0M
2 change orders in this list. Bay County's rule: change orders that add up to more than 10% of the original, or more than $150,000, need approval at the level that approved the contract.
Southern Construction Services Bay County · Utility Services administration building renovation (contract 26-32)+16% over 10%+$53K on $324K
1 change order in this list. Bay County's rule: change orders that add up to more than 10% of the original, or more than $150,000, need approval at the level that approved the contract.
- 2026-09-01: $53K · Unforeseen conditions Source
Roberts and Roberts Bay County · FY25 Annual Resurfacing Phase 2 (contract 25-42)+14% over 10%+$133K on $922K
1 change order in this list. Bay County's rule: change orders that add up to more than 10% of the original, or more than $150,000, need approval at the level that approved the contract.
- 2025-10-07: $133K · Emergency stabilization work for unsuitable soils on East 26th Street (approve and ratify) Source
Marshall Brothers Construction & Engineering Panama City · CDBG-DR Project STORM Group D (ITB PC25-014)+14% over 10%+$180K on $1.3M
1 change order in this list; approval confirmed in the minutes. Panama City's rule: change orders that add up to more than 10% of the contract price or $100,000, whichever is less, need City Commission approval.
- 2025-05-13: $180K · Not detailed in agenda title Source
CDR Maguire Bay County · CEI, Eastern Shipbuilding seawall and dredging project+9%++$105K on $1.1M
1 change order in this list; an earlier change order's amount wasn't found, so the contract grew at least this much. Bay County's rule: change orders that add up to more than 10% of the original, or more than $150,000, need approval at the level that approved the contract.
- 2026-08-18: $105K · Additional construction engineering and inspection services Source
Mainline Construction Panama City · CDBG-DR Project STORM Group C (ITB PC24-046)+9%+$194K on $2.2M
1 change order in this list; approval confirmed in the minutes. Panama City's rule: change orders that add up to more than 10% of the contract price or $100,000, whichever is less, need City Commission approval.
- 2025-12-16: $194K · Not detailed in agenda title Source
CBC Construction Panama City · Harrison Avenue streetscapes Phase II (PC24-022)+6%+$444K on $7.0M
3 change orders in this list; approval confirmed in the minutes. Panama City's rule: change orders that add up to more than 10% of the contract price or $100,000, whichever is less, need City Commission approval.
ECSC (Emerald Coast Site Construction) Panama City · SRF Baker Court utility and roadway improvements (PC25-038)+6%+$182K on $3.0M
1 change order in this list; approval confirmed in the minutes. Panama City's rule: change orders that add up to more than 10% of the contract price or $100,000, whichever is less, need City Commission approval.
- 2026-08-25: $182K · Added stormwater improvements to eliminate flooding at the eastern cul-de-sac Source
Mainline Construction Panama City · SRF Area D-14 infrastructure improvements (PC25-033)+4%+$180K on $4.6M
1 change order in this list; approval confirmed in the minutes. Panama City's rule: change orders that add up to more than 10% of the contract price or $100,000, whichever is less, need City Commission approval.
- 2026-01-27: $180K · Additions essential to project completion Source
EMR Bay County · Fountain Community Northern Region Resiliency Center (contract 25-38)+3%+$383K on $12.7M
1 change order in this list. Bay County's rule: change orders that add up to more than 10% of the original, or more than $150,000, need approval at the level that approved the contract.
- 2026-09-01: $433K · Construction change order with 121-day time extension Source
Burke Construction Group, Inc. Panama City · Martin Luther King Jr. Recreation Center+3%+$527K on $19.5M
2 change orders in this list; approval confirmed in the minutes. Panama City's rule: change orders that add up to more than 10% of the contract price or $100,000, whichever is less, need City Commission approval.
Phoenix Construction Services Bay County · Frankford Avenue booster station (contract 25-06)−3%−$275K on $8.6M
1 change order in this list. Bay County's rule: change orders that add up to more than 10% of the original, or more than $150,000, need approval at the level that approved the contract.
- 2025-09-03: −$275K · Alternate design; approximate net savings, final amount to be determined at project close Source
Marshall Brothers Construction & Engineering Panama City · CDBG-DR Project STORM Group F (ITB PC25-035)−14%−$206K on $1.5M
1 change order in this list; approval confirmed in the minutes. Panama City's rule: change orders that add up to more than 10% of the contract price or $100,000, whichever is less, need City Commission approval.
- 2025-06-24: −$206K · Deductive change order Source
Razorback LLC Mexico Beach · Lift station bypass pumps−50%−$263K on $531K
1 change order in this list. No change-order rule was found for Mexico Beach.
- 2026-01-13: −$263K · Scope moved to Mainline Construction, which was already mobilized at each site (net savings $55,087.10) Source
Change orders that can't be measured yet 16 contracts · $6.0M added
| Gov. | Contractor and project | Change orders | Added | Why |
|---|---|---|---|---|
| Panama City | CDBG-DR Project Restore Millville | 1 | −$3.9M | The agenda doesn't say which contract it changed |
| Panama City Beach | Front Beach Road Segment 3 (CRA) | 4 | $2.4M | Original amount not in the agendas reviewed |
| Panama City | Hurricane Michael recovery consulting, contract | 2 | $2.2M | Original amount not in the agendas reviewed |
| Panama City | Contractor not named Martin Theatre renovation | 2 | $1.6M | Original amount not in the agendas reviewed |
| Bay County | New Juvenile Justice Courthouse Addition | 1 | $904K | Original amount not in the agendas reviewed |
| Panama City | SRF Area F1 | 1 | $395K | Original amount not in the agendas reviewed |
| Panama City Beach | Joint participation agreement, PCB Parkway widening utilities relocation (Mandy Ln to Nautilus St) | 1 | $347K | Another government's agreement, not a contractor |
| Panama City | Task Order 23-039, CDBG-DR Project STORM | 1 | $340K | Original amount not in the agendas reviewed |
| Lynn Haven | Sports Complex rebuild, pickleball courts | 1 | $332K | Original amount not in the agendas reviewed |
| Panama City | CDBG-DR Project Restore Area A2 (PC24-006) | 2 | $324K | Original amount not in the agendas reviewed |
| Lynn Haven | Hurricane Michael FEMA public assistance consulting (Task Order 1-2018-FRS) | 2 | $274K | Original amount not in the agendas reviewed |
| Mexico Beach | Lift station bypass pumps | 1 | $208K | The agenda doesn't say which contract it changed |
| Bay County | East Pass feasibility study | 1 | $184K | Original amount not in the agendas reviewed |
| Bay County | CR30 Front Beach Road sidewalk Phases 1 and 2 | 1 | $175K | Original amount not in the agendas reviewed |
| Bay County | Southport Sports Complex design services (PO 20200409) | 1 | $124K | Original amount not in the agendas reviewed |
| Bay County | Youngstown-Fountain Community Center design | 1 | $98K | Original amount not in the agendas reviewed |
A public records request for the original contract and its change orders would fill these in.
Every change order in this list (51)
| Gov. | Vendor and project | Original | Added | Increase | Reason | Date |
|---|---|---|---|---|---|---|
| Panama City Beach | CWR Contracting, Inc. Front Beach Road Segment 3 (CRA), change order 15 | — | $1.9M | — | $440,439.61 for change directives over the life of the project (+9 days) and $1,500,183.75 for a delay claim at Lullwater box culvert (+375 days) | 2026-03-12 Source |
| Panama City | Hagerty Consulting Hurricane Michael recovery consulting, contract amendment 15 | — | $1.1M | — | Continue Hurricane Michael recovery and extend to FMA, BRIC, Hurricane Sally CDBG-DR and Resilient grants | 2022-10-11 Source |
| Panama City | Not named in agenda title Martin Theatre renovation, change order 3 | — | $1.1M | — | Deductive non-federal (-$1,257,194.34) and federal (+$2,387,450.88) change orders | 2026-05-26 Source |
| Panama City | Hagerty Consulting Hurricane Michael recovery consulting, contract amendment 16 | — | $1.0M | — | Extend contract for CDBG-DR | 2022-11-29 Source |
| Panama City | Gulf Coast Utility Contractors (GCUC) CDBG-DR Area O-11 (PC24-037), change orders 12-15 | $5.7M | $941K | 16% | Not detailed in agenda title | 2026-06-09 Source |
| Bay County | Culpepper Construction Company, Inc. New Juvenile Justice Courthouse Addition | — | $904K | — | Unforeseen structural conditions at the front lobby entrance | 2024-03-05 Source |
| Bay County | Anderson Columbia, Inc. County Line Road paving, change order 2 | $2.0M | $757K | 38% | Change order adding 180 calendar days (reason not detailed in recommendation) | 2026-09-15 Source |
| Bay County | EMR Inc. Fountain Community Northern Region Resiliency Center (contract 25-38), change order 4 | $12.7M | $433K | 3% | Construction change order with 121-day time extension | 2026-09-01 Source |
| Panama City | Not named in agenda title Martin Theatre renovation, change order 2 | — | $425K | — | Non-federal $146,588.20 plus federal $278,378.23 | 2026-03-10 Source |
| Panama City | Gulf Coast Utility Contractors (GCUC) CDBG-DR Area O-11 (PC24-037), change order 5 | $5.7M | $402K | 7% | Additions, modifications and actions essential for completion | 2026-02-10 Source |
| Panama City | Gulf Coast Utility Contractors SRF Area F1, change order 4 | — | $395K | — | Work not included in plans but essential to completion | 2026-03-10 Source |
| Bay County | Emerald Coast Site Construction (ECSC) Minge Branch Drive project | $2.0M | $364K | 18% | Increased construction cost due to additional subsoil excavation | 2025-06-17 Source |
| Panama City Beach | Florida Department of Transportation Joint participation agreement, PCB Parkway widening utilities relocation (Mandy Ln to Nautilus St) | $99K | $347K | 349% | Utilities relocation cost above the original estimate | 2024-11-14 Source |
| Panama City | Mott MacDonald Task Order 23-039, CDBG-DR Project STORM, amendment 1 | — | $340K | — | Task order amendment | 2026-07-14 Source |
| Lynn Haven | BGN Contractors Sports Complex rebuild, pickleball courts | — | $332K | — | Change order to construct pickleball courts (plus $76,198 city-constructed portion) | 2022-12-09 Source |
| Bay County | CDR Maguire / CDR Emergency Management Task Order 32 (Agreement 19-04), Mexico Beach renourishment consulting | $306K | $281K | 92% | Amend task order to not exceed $587,459 (TDC recommendation) | 2025-03-04 Source |
| Bay County | Gage Golden Construction dba BGN Contractors Courthouse 1st & 2nd floor renovation (ITB 23-25) | $2.0M | $278K | 14% | Unforeseen additional work and additional general conditions | 2024-10-15 Source |
| Panama City | Burke Construction Group, Inc. Martin Luther King Jr. Recreation Center, final change order | $19.5M | $264K | 1% | Final federal change order $289,467.50 and non-federal change order -$25,579.04 | 2026-03-10 Source |
| Panama City | Burke Construction Group, Inc. Martin Luther King Jr. Recreation Center, change order 2 | $19.5M | $263K | 1% | Cumulative federal and non-federal change orders | 2025-09-23 Source |
| Panama City Beach | CWR Contracting, Inc. Front Beach Road Segment 3 (CRA), change order 8 | — | $213K | — | Additional work plus 30 days | 2023-10-26 Source |
| Mexico Beach | Mainline Construction Lift station bypass pumps, add change orders (scope moved from Razorback) | $1.2M | $208K | 17% | Took over bypass-pump scope from Razorback LLC | 2026-01-13 Source |
| Lynn Haven | Tetra Tech, Inc. Hurricane Michael FEMA public assistance consulting (Task Order 1-2018-FRS), change order 10 | — | $200K | — | Increase not-to-exceed amount and extend performance through June 30, 2023 | 2022-12-13 Source |
| Panama City | Southern Construction CDBG-DR Hometown Revitalization Group Gb (PC25-047), change order 1 | $461K | $197K | 43% | Not detailed in agenda title | 2025-12-16 Source |
| Panama City | Mainline Construction SRF Area H (PC26-012), change order 1 | $940K | $196K | 21% | Remove and replace project sidewalk | 2026-10-13 Source |
| Panama City | Mainline Construction, LLC CDBG-DR Project STORM Group C (ITB PC24-046), change order 5 | $2.2M | $194K | 9% | Not detailed in agenda title | 2025-12-16 Source |
| Panama City | CBC Construction Harrison Avenue streetscapes Phase II (PC24-022), change order 7 | $7.0M | $194K | 3% | Not detailed in agenda title | 2025-09-23 Source |
| Bay County | MRD Associates, Inc. East Pass feasibility study, change order 2 | — | $184K | — | Additional study work (not detailed in recommendation) | 2026-06-02 Source |
| Panama City | Emerald Coast Site Construction (ECSC) SRF Baker Court utility and roadway improvements (PC25-038), change order 3 | $3.0M | $182K | 6% | Added stormwater improvements to eliminate flooding at the eastern cul-de-sac | 2026-08-25 Source |
| Panama City | Mainline Construction SRF Area D-14 infrastructure improvements (PC25-033), change order 3 | $4.6M | $180K | 4% | Additions essential to project completion | 2026-01-27 Source |
| Panama City | Marshall Brothers CDBG-DR Project STORM Group D (ITB PC25-014), change order 3 | $1.3M | $180K | 14% | Not detailed in agenda title | 2025-05-13 Source |
| Bay County | BCL Civil Contractors, Inc. CR30 Front Beach Road sidewalk Phases 1 and 2, change orders 3 and 4 | — | $175K | — | Minor scope modifications (CO3 Phase 1 $97,228.49; CO4 Phase 2 $77,401.30) | 2023-02-07 Source |
| Panama City | CBC Construction CDBG-DR Project Restore Area A2 (PC24-006), change order 4 | — | $172K | — | Design adjustments and resulting timeline delays; adds 27 days | 2026-03-24 Source |
| Panama City | CBC Construction CDBG-DR Area A-2 Subsection A, change order 5 | — | $152K | — | Drainage modifications at 29 residential driveways | 2026-07-14 Source |
| Panama City Beach | CWR Contracting, Inc. Front Beach Road Segment 3 (CRA), additional change-order contingency | — | $150K | — | Contingency for future change orders (each within City Manager's $25,000 authority) for unforeseen conditions | 2024-07-25 Source |
| Panama City | CBC Construction Harrison Avenue streetscapes Phase II (PC24-022), change orders 2-5 | $7.0M | $144K | 2% | Not detailed in agenda title | 2025-04-24 Source |
| Bay County | Roberts and Roberts, Inc. FY25 Annual Resurfacing Phase 2 (contract 25-42), change order 1 | $922K | $133K | 14% | Emergency stabilization work for unsuitable soils on East 26th Street (approve and ratify) | 2025-10-07 Source |
| Panama City | Gulf Coast Utility Contractors (GCUC) CDBG-DR Area O-11 (PC24-037), change order 16 | $5.7M | $132K | 2% | Not detailed in agenda title | 2026-07-14 Source |
| Bay County | Barge Design Solutions, Inc. Southport Sports Complex design services (PO 20200409), change order 3 | — | $124K | — | Additional construction administration and resident project representative services | 2026-01-06 Source |
| Panama City Beach | CWR Contracting, Inc. Front Beach Road Segment 3 (CRA), change order 10 | — | $116K | — | Interim overhead power service connections and light pole conflict foundations | 2024-05-09 Source |
| Panama City | CBC Construction Harrison Avenue streetscapes Phase II (PC24-022), change order 6 | $7.0M | $106K | 2% | Not detailed in agenda title | 2025-08-12 Source |
| Bay County | CDR Maguire, Inc. CEI, Eastern Shipbuilding seawall and dredging project, change order 2 | $1.1M | $105K | 9% | Additional construction engineering and inspection services | 2026-08-18 Source |
| Bay County | Behar Peteranecz Inc. Youngstown-Fountain Community Center design, change order 1 | — | $98K | — | Additional scope of work | 2022-11-15 Source |
| Bay County | Gulf Coast Utility Contractors (GCUC) Emergency jail water line for fire flow (installation) | $85K | $87K | 102% | Minor scope and field construction adjustments | 2026-05-05 Source |
| Lynn Haven | Tetra Tech, Inc. Hurricane Michael FEMA public assistance consulting, change order | — | $74K | — | Increase not-to-exceed amount | 2025-01-24 Source |
| Bay County | STAline Waterworks, Inc. Emergency jail water line for fire flow (materials) | $69K | $53K | 77% | Minor scope and field construction adjustments | 2026-05-05 Source |
| Bay County | Southern Construction Service, Inc. Utility Services administration building renovation (contract 26-32), change order 1 | $324K | $53K | 16% | Unforeseen conditions | 2026-09-01 Source |
| Bay County | Gage Golden Construction dba BGN Contractors Courthouse 1st & 2nd floor renovation (ITB 23-25) | $2.0M | $46K | 2% | Unforeseen additional work | 2025-02-04 Source |
| Panama City | Marshall Brothers CDBG-DR Project STORM Group F (ITB PC25-035), deductive change order 1 | $1.5M | −$206K | -14% | Deductive change order | 2025-06-24 Source |
| Mexico Beach | Razorback LLC Lift station bypass pumps, deductive change orders | $531K | −$263K | -50% | Scope moved to Mainline Construction, which was already mobilized at each site (net savings $55,087.10) | 2026-01-13 Source |
| Bay County | Phoenix Construction Services, Inc. Frankford Avenue booster station (contract 25-06), deductive change order | $8.6M | −$275K | -3% | Alternate design; approximate net savings, final amount to be determined at project close | 2025-09-03 Source |
| Panama City | Gulf Coast Utility Contractors CDBG-DR Project Restore Millville, deductive change order 4 | $10.4M | −$3.9M | -37% | Clean-up change order for the completed project | 2026-02-24 Source |
Emergency purchases
- Panama City, 2023-03-28: $475K to Not named in agenda title for Failure of Lift Station #81 (approximately $475,000 +/- 10%). Ratification of emergency procurement and exigent circumstances Source
- Mexico Beach, 2023-04-11: $40K to Not named in minutes for Emergency dredge engine purchase (not to exceed). Council approval of emergency purchase Source
- Panama City, 2023-07-25: $213K to Marshall Brothers Construction & Engineering for Emergency repairs to wastewater Pump Station 41, 530 E. 6th Street. Ratification of emergency repairs Source
- Panama City, 2023-10-10: $220K to Marshall Brothers Construction for Emergency repairs to the Star Avenue water main. Ratification of emergency repairs Source
- Panama City, 2024-04-23: $397K to Standby Systems Services for Emergency repair of the Millville WWTP automatic transfer switch. Ratification of emergency repairs Source
- Lynn Haven, 2024-08-09: $135K to Marshall Brothers for Emergency repairs to the city wastewater effluent line. Commission approval of emergency repairs Source
- Bay County, 2024-09-04: $469K to Not named (John Deere dealer under Sourcewell contract 011723-JDC) for 850L crawler dozer. Emergency purchase, ratified after the fact; bought under Sourcewell cooperative contract Source
- Panama City Beach, 2025-02-27: $290K to Graybar Electric Company, Inc. (Schneider Electric) for Emergency improvements to generator controls and transfer switch at the wastewater treatment facility ($65,101.04 for milestones 1-2 ratified plus $224,648.68 for milestone 3). City Manager emergency purchase, ratified by Council; materials via OMNIA Partners cooperative contract EV2370 Source
- Lynn Haven, 2025-08-08: $70K to Marshall Brothers Construction for Emergency repair of a lift station. Commission approval of emergency repair Source
- Bay County, 2025-10-07: $133K to Roberts and Roberts, Inc. for Emergency stabilization of unsuitable soils on East 26th Street (change order 1 to FY25 resurfacing Ph. 2). Change order approved and ratified Source
- Bay County, 2026-05-05: $294K to Gulf Coast Utility Contractors (GCUC) and STAline Waterworks, Inc. for Emergency 10-inch water line at the County Jail to provide required fire flow (GCUC installation $172,144.88; STAline materials $122,338.40). Board asked to ratify the contract for emergency repairs already constructed; materials bought directly by the county Source
- Bay County, 2026-10-20: $207K to Williams Communications, Inc. for Emergency replacement/repair of communications equipment at four tower sites after a 2026-09-19 equipment failure (PO POBOCC-10001207). Emergency repair; Board asked to ratify the purchase order Source
The bidding rules
- Bay County. Orders up to $3,500: no quotes; $3,500-$10,000: three telephone quotes; $10,000-$150,000: three written quotes; over $150,000: competitive solicitation procedures required. Board approval required for purchases and agreements over $150,000 (County Manager authority up to $150,000). Emergency contracts over $150,000 may be authorized by the County Manager with the Chairman and ratified by the Board at its next regular meeting. Change orders exceeding a cumulative 10% of the original contract or $150,000 require approval by the signatory for that contract value. Single/sole-source intent must be posted on the county website for at least 15 business days. Piggyback and cooperative contracts (e.g., state term, Sourcewell) are allowed. Source
- Panama City. Orders up to $3,499.99: written estimate/quote; $3,500-$100,000: three comparative quotes; over $100,000: competitive solicitation procedures required. City Commission approval over $100,000 (City Manager up to $100,000). Emergency purchases under $200,000 by City Manager authorization; over $200,000 require a Commission agenda item before payment. Change orders (additive or deductive) exceeding the lesser of 10% of contract price or $100,000 cumulative require Commission approval. Source
- Panama City Beach. General (non-utility) purchases: up to $5,000 no quotes; $5,000-$24,999.99 three written quotes plus PO; $25,000 and above competitive solicitation and City Council approval. Utility purchases: up to $10,000 no quotes; $10,000-$25,000 written quotes, sole-source or emergency justification; $25,000-$99,999.99 goods require Council approval with three written quotes; $100,000 and above competitive solicitation. Source
- Lynn Haven. Purchases of commodities or services over $35,000 per year require City Commission approval, and commodity purchases of $35,000 or more require formal advertised bids to the lowest responsive, responsible bidder; $3,500-$35,000 City Manager approval; $3,500 or less Finance Director. Exemptions include utility operation/maintenance purchases up to $100,000 and emergencies (purchases of $35,000+ authorized by City Manager, subject to an extraordinary vote at the next meeting). Sole-source purchases limited to $34,999 per year. Additional requirements for public works projects of $250,000 or more. Source
- Parker. Up to $3,500: department head; $3,500-$25,000: three verbal quotes; $25,000-$150,000: three written quotes, no Council vote required; over $150,000: competitive bids and a Council vote (exceptions for emergencies and certain utilities/grant-funded projects). Emergency expenditures over $250,000 have additional approval steps. Source
- Mexico Beach. Per the city Finance Director at the 2026-09-22 council meeting, the state Joint Legislative Auditing Committee (JLAC) review now requires any purchase over $15,000 to come before the council for approval, even when it is budgeted. Source
- Mexico Beach. Expenditures over $8,000 require competitive bids (normally advertised); $3,000-$8,000 require three verbal quotes. Council may waive competitive bidding by majority vote for single-source, federal/state agency or one-time auction purchases. Source
How this was compiled, and gaps
- Panama City records were checked against the commission minutes (124 of 126 meetings); one proposed award that minutes show was deleted from the agenda (Hagerty Consulting task order $1,538,120, 2023-11-14) was removed. Panama City Beach records were checked against council minutes where available (38 of 50 confirmed). Bay County and Lynn Haven records come from agendas and were not checked against minutes. Contract amounts are the amounts in the agenda recommendation or agenda title (or the attached item memo/resolution where noted). An agenda item is a proposal; the records were not each checked against minutes. Known cases where a proposal changed are recorded in notes (e.g., PCB pickleball bids rejected 2026-04-09; Panama City PC24-050 re-awarded; Panama City PC25-001 amount changed between agendas).
- Bay County awards were taken from every BOCC regular-meeting agenda from 2022-10-04 through 2026-10-20 (97 meetings) on the county PrimeGov portal. Items of $250,000 or more were captured, plus all change orders and emergency purchases of note. Grant agreements, budget amendments, land transactions, SHIP loans and bonds were excluded.
- Panama City (126 commission agendas, 2022-10 to 2026-10) and Panama City Beach (94 council agendas, 2022-10 to 2026-10) were reviewed in full for items of about $250,000 or more. For Lynn Haven, Callaway, Mexico Beach and Parker, smaller awards (about $100,000 and up) are included because few contracts reach $250,000.
- Method labels are based on the wording of the agenda item: "ITB"/"base bid"/"low bidder" = competitive sealed bid; "RFQ"/"top ranked" = qualifications-based selection; "task order" = work under an existing continuing-services contract; "piggyback"/Sourcewell/FSA/OMNIA/City of Tallahassee contract = cooperative or piggyback purchase. For Bay County items identified only by contract number, the type comes from the county's bid posting at baycountyfl.gov/bids.aspx where available (link in notes). Where the source does not say, the method is "Not stated".
- Vendors that appear most often across governments in this period: Marshall Brothers Construction & Engineering, Roberts and Roberts, C.W. Roberts Contracting, Anderson Columbia, Mainline Construction, Gulf Coast Utility Contractors, Royal American Construction, Dewberry Engineers, Mott MacDonald, Panhandle Engineering, CDR Maguire and Hagerty Consulting (disaster-recovery consulting).
- Bay County check-register top vendors are cash paid in the months covered, not contract value; large construction payments in a year reflect work performed on contracts awarded earlier (e.g., Weeks Marine's $25.3M in FY2025 on the $27.2M Mexico Beach beach restoration contract 24-45).
- Lynn Haven FY2025 warrant lists include one check of $4,312,791.60 dated 2024-12-15 to vendor no. 24060, "JDF RVOC TR OF" (truncated name; a revocable trust). The list does not state its purpose. The same payee got recurring checks of $21,021.13 in other periods.
- Bay County FY2026 registers show $12,814,239.25 paid to Hand Arendall Harrison Sale LLC (a law firm). It is left out of the top-vendors ranking because it is likely a trust or closing payment; the register does not state its purpose.
- Discrepancy: Bay County bid posting 24-22 (artificial reef) lists Walter Marine, Inc. as bid recipient, while the 2024-10-01 BOCC agenda recommends awarding Contract 24-22 to Weeks Marine for $492,750.
- Duplicate check (2026-10-21): the three $250,000 Panama City task orders to Panhandle Engineering for the SRF lead engineer program management plan (2024-03-26, 2025-04-24 Task Order 5, 2026-07-14 Task Order Amendment 6) are separate agenda items at separate meetings, not one award listed twice; all three are kept.
What we couldn't find (11)
- No check register or vendor-payment list was found for any city (Panama City, Panama City Beach, Callaway, Springfield, Parker, Mexico Beach). Lynn Haven agenda packets include a filtered "Check Reconciliation" (warrant list) of checks of about $10,000 or more from October 2022 to July 2025. Those lists are summarized in registers, but they are partial: smaller checks and electronic payments are left out, and some packets had no list or an unreadable one (12 of 144).
- Bay County check registers were only found attached to BOCC agendas from January 2024 onward. FY2023 is not covered. FY2024 covers 7 of 12 months (Jan and Apr-Sep 2024; Oct-Dec 2023 and Feb-Mar 2024 are missing). FY2025 is missing February 2025. FY2026 runs through July 2026 (Aug-Sep 2026 had not been presented as of 2026-10-20). Missing months could be requested from the Clerk of Court.
- The Bay County registers list the BOCC's disbursements only. Spending by the Sheriff, Clerk, Property Appraiser, Tax Collector and Supervisor of Elections shows up as lump-sum transfers to those offices; their own vendor payments are not included.
- Bay County FY2023 agendas (Oct 2022 to Feb 2024) were read from the first 25 pages of each agenda packet, so a few items later in a packet may be missing.
- Springfield: agenda packets are not posted, but the city document library (springfieldfl.net/document-library, 'Minutes') has scanned minutes. Eight awards from 2024-2026 minutes were added on 2026-10-21 (amounts read by OCR). No purchasing threshold was found.
- Callaway: most agenda packets are scanned images and agenda titles carry no dollar amounts, so only three awards were captured from the few text-searchable packets. No Callaway purchasing threshold was found. On 2026-10-21, eight more awards (Dec 2024 - Sept 2026) were added from the text-searchable Callaway minutes; awards under about $100,000 were left out.
- Mexico Beach: all 87 posted council minutes from FY2023-FY2026 were scanned and read with text recognition, so an amount can occasionally be misread. Parker: council minutes posted online run from Oct 2022 to about March 2024, with only a few later ones; they are scanned and seldom name awarded vendors or amounts, and Parker agendas list no dollar amounts. Only one Parker award could be documented. Parker minutes from Dec 2024 - Oct 2026 are now posted; they were read on 2026-10-21 and only the Royal American water system award names a vendor (no amount in the minutes).
- Panama City Beach: many council agenda titles have no dollar amount. Amounts were pulled from linked item memos and resolutions for the larger items, but some regular-agenda contracts (e.g., Front Beach Road Segment 3 change order 11, the CRA program management agreement with DRMP, the CentralSquare ERP agreement, the 2026 command bus vendor) have no amount here.
- Original contract amounts for several change orders (e.g., Bay County juvenile courthouse addition, PCB Front Beach Road Segment 3, Panama City Martin Theatre and SRF Area F1) were not in the FY2023-FY2026 agendas reviewed, so percentage increases could not be computed for them.
- Procurement portals (Bay County OpenGov, DemandStar, BidNet, Bonfire) were not used as data sources. Awards were taken from agendas, plus the county's own bids.aspx postings for solicitation type.
- Lynn Haven FY2026: no warrant list found. The FY2026 Agenda Center pages (Oct 2025 - Aug 2026; about 170 agendas, a few did not load) were searched on 2026-10-21 for 'warrant'; none has a warrant list or check register attachment, so the practice appears to have stopped after the Aug 12, 2025 packet.